Administrative Assistant

This position is currently open.

Public?: 

Public

Division: 

Treasurer's Office

Reports To: 

Elected Official

Type of Position: 

Regular Full Time

Location: 

Absentee Shawnee Tribe / 2025 S. Gordon Cooper Dr. / Shawnee, OK 74801
 

General Description

The purpose of the position is to provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This position will provide support to both the Secretary's office and Treasurer's office. 
 

Responsibilities

  • Manage and maintain Elected Officials schedule and the schedule for the  Conference Room.
  • Communicates with media on needs for public relations activities inclusive of storylines, photo opportunities, etc.
  • Creates and implements community related activities for presentations, mail-outs and other related informational needs.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheets, database, or presentation software
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
  • Open, sort, and distribute incoming correspondence, including faxes and email
  • Prepare responses to correspondence containing routine inquires
  • Perform general office duties such as ordering supplies and maintaining records
  • Traveling, on occasion, with and/for the Elected Official to various meetings
  • Make travel arrangements for the Elected Official 
  • Other duties as assigned by the Elected Official
 
 
 

Education requirements and qualifications

Associate’s Degree (preferred) and a minimum of two years of professional or technical administrative experience in business or public administration or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education.
Must possess excellent written and verbal communication skills.  Must have excellent computer skills.
Must be able to pass a criminal background check.
Native American Preference/EOE/Drug Free Workplace
 
 

Posted Date: 

3 weeks 3 days ago