Employment Opportunities

Administrative Assistant

This position is currently open.
Public?: 
Public
Division: 
Representative's Office
Reports To: 
Representative
Type of Position: 
Regular Full Time
Location: 
Absentee Shawnee Tribe / 2025 S. Gordon Cooper Dr. / Shawnee, OK 74801
General Description
The purpose of the position is to handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Responsibilities
  • Manage and maintain Tribal Representative’s schedule and the schedule for the Tribal Representative’s Conference Room.
  • Creates and implements community related activities for presentations, mail-outs and other related informational needs.
  • Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheets, database, or presentation software
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
  • Open, sort, and distribute incoming correspondence, including faxes and email
  • Prepare responses to correspondence containing routine inquires
  • Perform general office duties such as ordering supplies and maintaining records
  • Traveling, on occasion, with and/for the Tribal Representative to various meetings
  • Make travel arrangements for the Tribal Representative
  • Other duties as assigned by the Tribal Representative
Education Requirements and Qualifications
  • Associate’s Degree (preferred but not required) and a minimum of two years of professional or technical administrative experience in business or public administration or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education.
  • Must possess excellent written and verbal communication skills.  Must have excellent computer skills.
  • Must be able to pass a criminal background check.
  • Native American Preference/EOE/Drug Free Workplace
Posted Date: 
4 months 1 week ago