Employment Opportunities

Administrative Clerk

This position is currently open.
Public?: 
Public
Division: 
Indian Child Welfare
Reports To: 
Director
Type of Position: 
Regular Full Time
Location: 
Absentee Shawnee Tribe / 2025 S. Gordon Cooper Dr. / Shawnee, OK 74801
General Description
 
The purpose of the position is to initiate, coordinate and execute a high-level of administrative support with cultural sensitivity to Indian Child Welfare department.
 
Responsibilites
 
  • Demonstrates a high level professionalism in dealing with confidential and sensitive issues;
  • Answers and screens telephone calls in a professional and timely manner;
  • Takes accurate messages with a high degree of professionalism and courtesy and arranges conference calls;
  • Coordinates ICW calendar, virtual or in-person meetings , appointments and visitations;
  • Maintains databases, social media page and compiles search;
  • Exercises considerable judgement and discretion in handling requests for appointments and telephone calls;
  • Distributes and assist potential foster parents with foster care packet information;
  • Orders and maintains supplies; coordinates equipment maintenance;
  • Meets and greets visitors;
  • Develop and maintain office and program inventory;
  • Proactively establishes and maintains highly organized filing system; files correspondence and other records;
  • Distributes daily internal/external mail;
  • Assist with special events and projects as assigned;
  • Collects demographics, medical history and fact sheet for the foster children’s life book;
  • Must provide transportation when needed;
  • Must supervise visitation’s as needed;
  • Must possess a history of excellent work attendance;
  • Other duties as assigned by Director.
  •  
Education & Requirements
 
  • High school diploma or equivalent with at least five years related work experience.
  • Excellent verbal and written communication skills.
  • General knowledgeable of Tribal family structure, Tribal customs and Tribal government.
  • Proficiency MS Office and social media technology with a minimum typing speed of 50 wpm.
  • General knowledge of the Indian Child Welfare Act.
  • Strong organizational, problem-solving and analytical skill, able to manage priorities and workflow.
  • Must possess a valid Oklahoma Driver’s License.
  • Must be able to a pass comprehensive background check
  • Native American Preference/EOE/Drug Free Workplce
Posted Date: 
1 month 2 weeks ago