Absentee Shawnee Tribe / 2025 S. Gordon Cooper Dr. / Shawnee, OK 74801
General Description
The purpose of the position is to initiate, coordinate and execute a high-level of administrative support with cultural sensitivity to Indian Child Welfare department.
Responsibilites
Demonstrates a high level professionalism in dealing with confidential and sensitive issues;
Answers and screens telephone calls in a professional and timely manner;
Takes accurate messages with a high degree of professionalism and courtesy and arranges conference calls;
Coordinates ICW calendar, virtual or in-person meetings , appointments and visitations;
Maintains databases, social media page and compiles search;
Exercises considerable judgement and discretion in handling requests for appointments and telephone calls;
Distributes and assist potential foster parents with foster care packet information;
Orders and maintains supplies; coordinates equipment maintenance;
Meets and greets visitors;
Develop and maintain office and program inventory;
Proactively establishes and maintains highly organized filing system; files correspondence and other records;
Distributes daily internal/external mail;
Assist with special events and projects as assigned;
Collects demographics, medical history and fact sheet for the foster children’s life book;
Must provide transportation when needed;
Must supervise visitation’s as needed;
Must possess a history of excellent work attendance;
Other duties as assigned by Director.
Education & Requirements
High school diploma or equivalent with at least five years related work experience.
Excellent verbal and written communication skills.
General knowledgeable of Tribal family structure, Tribal customs and Tribal government.
Proficiency MS Office and social media technology with a minimum typing speed of 50 wpm.
General knowledge of the Indian Child Welfare Act.
Strong organizational, problem-solving and analytical skill, able to manage priorities and workflow.
Must possess a valid Oklahoma Driver’s License.
Must be able to a pass comprehensive background check