Employment Opportunities

Health System Financial Officer

This position has been filled.
Public?: 
Public
Division: 
Health
Reports To: 
Health Programs Director
Type of Position: 
Regular Full Time
Location: 
Little Axe Health Center / 15951 Little Axe Dr. / Norman, OK 73026

General Description
The AST Health System Financial Officer (FO) reports to the Health Programs Executive Director.  Employee is responsible for preparing financial statements, maintaining cash controls, managing the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. The financial officer must work within the generally accepted accounting principles (GAAP) framework and industry standards of practice, AST Policies and Procedures, and in compliance with all applicable Federal, State, and Tribal Laws and Regulations. Failure to provide adequate services may result in lost or misused revenues, inaccurate financial statements and financial problems for employees, contractors and suppliers if the payroll and/or accounts payables are not processed in an accurate and timely manner. Responsible for the development, implementation and maintenance of accounting systems for the control of health system assets and to provide complete and accurate financial information/records. Prepares reports for use by executive team to appraise operating results in terms of costs, budgets, trends, etc. Financial Officer provides essential leadership functions and coordination of an organization’s financial plans, budget management and debt servicing.  The Financial Officer must be able to work with multi-agency personnel, tribal members, tribal leadership, conduct research and cost modeling for high-profile programmatic efforts strategically tied to both the tribe’s and health system’s modernization and strategic planning and related financial systems to be valid with a high degree of fidelity and programming certainty; this is accomplished by utilizing proven industry standards and accounting tools.  Successful candidate must have corporate and/or health system experience and experience working with financial entities within I.H.S., CMS, OSDH, OHCA, VA, and other corporate entities (Non-Profit, Not-For-Profit, and For-Profit) including insurers and other third party payors as well as affiliated/serviced tribal businesses and other tribal entities.

Responsibilities
The Financial Officer is responsible for the tribal health programs financial and accounting procedures to include health indirect costs formulation and grant program financial compliance.  Establishes and maintains cash controls and reconciliation of bank statements and general ledgers and assures adequate checks and balances exist within the health programs and business office.  Assist senior management in the preparation of the organization’s annual budget and annual audit; responsible for maintaining and controlling the programs’ financial accountability and procedures for purchase orders; ensures that all financial policies and procedures follow what management has implemented. Also responsible for supervising cash reserves and making recommendations on any health investments/activities.  Assures establishment and accountability of all contractors and suppliers to the tribe.  Ensures effective policies and procedures on all credit card transactions are secure and verified; tasked with the preparation of income statements, monitoring of financial transactions, and entering them into to the accounting system. Trains program staff within tribal entities on financial policy and procedure development with GAAP requirements and industry recognized financial tracking tools/programs.  Financial Officer is responsible for ensuring the proper classification and maintenance of monthly balance sheets and financial statements as well as coordinating routine reports within programs between the tribe’s programs and their respective directors; ensures programs reconcile all accounts receivable and payable, and prepare journal summaries.  Responsible for maintaining records of all financial systems, issuing receipts for all transactions involving accounting; are also in charge of maintaining the filing systems, making sure that all documents are secured; also review health payroll reports, calculate salaries, and the employee’s contributions and deductions, as applicable. Additionally performs as an “in-house” consultant/resource to quickly engage leadership/program managers’ regarding disconnects and deviations whereby internal management controls are activated and a response provided to protect the integrity of the health’s programs or grants; all actions of this nature rest upon the support of health director, who will direct any such activities as necessary to affect a cure/solution.  When necessary, makes adjustments to the payroll system. Funds benefit entitlements and payments and also make sure that new employees are entered into the accounting system via close coordination with Human Resources’ administration of benefits programs.  Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.  Administer and monitor the financial system in order to ensure that the health programs’ finances are maintained and reported in an accurate and timely manner. Precise adherence to scheduling and communication between supervisors is crucial to be successful.  De-confliction of tasks/scheduled time is between the health director and the financial officer; concurrent communication/coordination of expectations of this high-functioning executive-level position are the same required of any professional position.  Main Activities:
  • Assist with preparation of the budget.
  • Implement financial policies and procedures; trains staff on proper financial activities.
  • Establish and maintain cash controls.
  • Establish, maintain and reconcile the general ledger.
  • Monitor cash reserves and investments.
  • Prepare and reconcile bank statements.
  • Establish and maintain supplier accounts.
  • Processes supplier invoices.
  • Maintain the purchase order system.
  • Ensures the fidelity of data entered into the financial system(s).
  • Issue checks for all accounts due.
  • Ensure security for all credit cards and verify charges.
  • Ensure transactions are properly recorded and entered into the computerized accounting system.
  • Prepare income statements.
  • Prepare balance sheets and monthly financial statements.
  • Prepare quarterly reports and report on variances.
  • Present financials at board meetings, tribal meetings, and other venues as approved by supervisor.
  • Assist and coordinate with the annual audit and lead/senior auditor or auditing firm.
  • Maintain the computerized accounting system.
  • Maintain financial files and records.
  • Ensures information is entered into the financial system in an accurate and timely manner.
  • Reconcile the accounts payable.
  • Prepare journal summaries.
  • Reconcile the accounts receivable.
  • Compile source documents.
  • Issue receipts.
  • Reconcile weekly deposits.
  • Issue, code and authorize purchase orders.
  • Ensure employee electronic files are established and maintained in the computerized
accounting system; close coordination with HR crucial.
  • Coordinate the financial aspects of administration of benefits entitlements with HR.
  • Verify and report on benefits payments.
  • Verify annual leave records.
  • Verify and code timesheets and hours worked.
  • Calculate employee salaries, deductions and contributions.
  • Review payroll reports.
  • Calculate source and miscellaneous deductions.
  • Ensure pay checks are processed and distributed.
  • Ensure leave and lieu time is updated.
  • Review payroll summaries, journals and reports.
  • Make adjustments to the payroll as necessary.
  • Manage the filing, storage and security of documents.
  • Respond to inquiries.
  • Manage the repair and maintenance of computer and office equipment.
  • Maintain insurance coverages.
  • Effectively tracks/reports on accounts payable and accounts receivables.
  • Generally accepted accounting principles (GAAP) instituted throughout programs.
  • Fund accounting.
  • Preparation of financial statements/reports.
  • Leads “Action Teams” for special assessments and to address problems in programs as tasked by the health system in coordination with program directors. 
  • Other duties as assigned.

Education, Qualifications & Requirements
  • Masters degree or equivalent in accounting or related field.
  • Must have attained, and be current, with Certified Public Account (CPA) credential.
  • Must demonstrate both a corporate and a strong healthcare experiential background in either corporate finance and/or health systems financial operations regarding payor mix, insurers, and reimbursements processes, policies, and methodologies; including demonstrated successful planning expertise such as strategic, work, business, operations and other related planning to accomplish tribal goals and objectives.
  • Industry related/recognized certification in health field finance, accounting, or corporate financial management related field.  Must maintain membership in related professional organizations for currency in programs and policies.
  • Two or more years of healthcare accounting, auditing, or responsible leadership experience directing, supervising, or administering related programs.
  • Demonstrated compliance and experience with external auditing engagements.
  • Knowledge of business/corporate and healthcare operations, GAAP, Governmental Accounting Standards issued by the GASB, and accounting systems/software applications.
  • High degree of independence, flexibility, initiative and commitment.
  • Must possess skills in computers, decision making, problem solving, communication, multitasking, analytical expertise, and confidentiality.
  • Demonstrated awareness and value of cultural competence.
  • Physical Requirements: Sedentary work; Computer usage, sitting, walking, bending/stooping, climbing stairs, kneeling/squatting, reaching, twisting.
Knowledge, Skills and Abilities
  • Ability to apply process methodology, manages projects, and analyzes findings.
  • Outstanding interpersonal skills, requisite poise, judgment and trustworthiness to work collaboratively with internal and external groups such as the person's immediate management, the Tribe's elected officials, the Tribe's citizens, and Federal and State officials.
  • Proven leadership and team building skills, creative thinking and problem solving skills.
  • Able to work independently, work under pressure and to deal with detail.
  • Excellent verbal and written communication skills.
  • Excellent problem solving skills including the problems inherent to a health clinic setting.
  • Computer literate.
  • Requires frequent and effective executive-level communication with shared supervisors and other senior leadership.  Actions/conduct conducive to stable business operations.
  • Must possess a valid Oklahoma Driver’s License.
  • Must be able to pass a background check and drug screen.
Native American Preference/EOE/Drug Free Workplace.
Posted Date: 
4 years 5 months ago


Tribal Preference/Native American Preference/EEO/Smoke Free/Drug Free Workplace
Indian preference applies to all positions, but all resumes will be accepted.

Apply for This Job
Forward Completed Absentee Shawnee Tribe applications with resume to:
Absentee Shawnee Tribe
Human Resources Department
2025 South Gordon Cooper Dr.
Shawnee, OK 74801
Fax: 405-273-2710
Email: HR@astribe.com
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