Human Resource Benefit Specialist

This position is currently open.




Human Resource

Reports To: 

Human Resource Director

Type of Position: 

Regular Full Time


Absentee Shawnee Tribe / 2025 S. Gordon Cooper Dr. / Shawnee, OK 74801

General Description

Under the general supervision of the Human Resources Director, this position provides a wide variety of both complex and routine administrative services. This position assists in the administration of all benefits and retirement programs, including medical, dental, vision, life insurance, short term disability, 401(K) plan and FMLA certifications. As well as the daily functions of the Human Resource Department.


  • Assists department in carrying out various Human Resources programs and procedures for employees.
  • Assist in Payroll functions related to benefit reconciliation
  • Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with eligibility information.
  • Performs quality checks of benefit  related data
  • Processes and administers all leave of absence requests and disability paperwork, medical, personal, disability and FMLA
  • Responds to 401(K) inquiries from employees relating to enrollments, plan changes, contribution amounts, and catch-ups.
  • Develop and maintain benefits procedures related to the online enrollment portal.
  • Plan, organize, and direct activities related to group Open Enrollment on a yearly basis.  
  • Assists HR Director with coordination of health, life and disability insurance enrollments and communicates with service providers concerning routine administration of programs as well as works with retirement plan.
  • Continually reviews ACA and stays up to date with changing healthcare laws.
  • Assures compliance with COBRA guidelines by preparing letters and other paperwork as directed; receives and records COBRA insurance premium payments.
  • Assures compliance with InsureOK guidelines and tracking subsidy funding
  • Conducts new employee orientations to ensure employees gain an understanding of benefits.
  • Resolves employee concerns related to health plans functioning as liaison with various insurance carriers.
  • Performs benefits administration to include, counseling, claims resolution, change reporting, processing invoices for payment and reconciliation with payroll.
  • Maintains databases and performs other tasks to ensure the accuracy of FMLA and personal leave records.
  • Works in conjunction with Payroll/Finance to reconcile all benefits every month.
  • Process and assist employees with Life Event changes.
  • Organize events, lead trainings and information sessions to support employee benefit education.
  • Create reports i.e. Benefit, ACA, Pre-tax/Post Tax deductions, as needed.
  • Other duties as assigned by Human Resource Director.
Knowledge and Skills
  • Must have a thorough general knowledge and understanding of Human Resources functions.
  • Knowledge of retirement plans and structure
  • High level of accuracy and attention to detail
  • High level of interpersonal skills to handle sensitive and confidential situations and documentation.
  • Knowledge of local, State, and Federal laws surrounding benefits and compensation
  • Must be comfortable working in a fast paced environment with a diverse demanding workload
  • Must be self-confident, process- oriented, well organized, highly self- disciplined, high level of follow-through and able to work proactively and independently
  • Demonstrated accounting or reconciling experience
  • Ability to maintain a high level of confidentiality.
  • Ability to work in a cross functional team environment, while also building strong partner and interdepartmental relationships.
  • Demonstrate experience in payroll procedures preferred.
  • Proficient in use of computer software applications, and Intermediate/Advanced level proficiency in Microsoft Excel software
  • Optimistic and “Team” work ethic is essential
  • Must be detail oriented and have the ability to multi-task
  • Must be available for Travel and have appropriate transportation
  • Must be able to Comprehend legal issues relating to wages, and benefits
  • Must be able to pass a extensive background check and drug screen
  • Must have a valid Oklahoma Driver’s License

Education Requirements

  • Bachelor’s degree in Human Resources or related field with three (3) years of experience in benefit administration preferred or Associates degree with five (5) years of working in Human Resource and/or benefit administration
  • 2 years experience working for a Native American Tribal Government or Business preferred.
  • PHR, SHRM certification a plus

Posted Date: 

1 year 4 months ago

Closing Date: 

Friday, June 14, 2019