Employment Opportunities

General Description

Responsibilities & Duties

• Review purchase requisitions, purchase orders, invoices, and purchasing card (P-Card) transactions for accuracy, completeness, and compliance with procurement policies.
• Verify vendor eligibility, onboard new vendors, and maintain vendor records in the MIP Accounting system, including W-9 documentation and tax information.
• Reconcile invoices and P-Card transactions with purchase orders and requisitions to ensure proper coding, timely approval, and accurate posting to financial records.
• Process vendor payments, track outstanding balances, and ensure payments are applied correctly to vendor accounts.
• Maintain accurate records, perform routine data entry, and manage multiple tasks simultaneously in a fast-paced environment.
• Enter procurement and transaction data into accounting systems and update vendor files with proper chart of accounts coding.
• Quickly learn and adapt to new financial or procurement software and technology tools.
• Apply knowledge of procurement processes, including purchase order creation, vendor selection, contract administration, and interpretation of contract terms.
• Collaborate with finance and procurement teams to resolve discrepancies, generate reports, streamline processes, and maintain compliance with internal controls.
• Adapt to changing priorities and participate in cross-training opportunities to support team growth and departmental development.
• Support audit readiness by preparing documentation and reconciling records as needed.
• Perform additional duties as assigned by the Procurement Director.

Qualifications

• Associate’s Degree in Accounting, Finance, Business Administration, or a related field; or a minimum of 2 years of equivalent experience in procurement, accounts payable, or a related field demonstrating the knowledge, skills, and abilities required to perform the duties successfully.
• Experience with procurement, financial reconciliation, or accounting systems; proficiency in general office software is required. Experience with MIP Accounting or similar ERP systems is preferred.
• Strong written and verbal communication skills, with the ability to collaborate effectively with staff and vendors.
• High attention to detail and accuracy, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Demonstrated ability to learn new tasks quickly, adapt to changing workflows, and participate in cross-training initiatives to support team growth and departmental development.
• Knowledge of internal controls, compliance, and audit processes, with the ability to analyze procurement and expense data and provide accurate reporting.
• Dependable and professional, with the ability to maintain confidentiality and handle sensitive financial information appropriately.

• Ability to sit or stand and use a computer for extended periods.
• Occasional bending, stooping, kneeling, or lifting up to 50 lbs.
• Frequent use of hands for typing and operating office equipment.
• Clear communication via phone and email, with sufficient hearing and vision to review documents and financial records.
• Ability to work independently and collaboratively within a team environment.
• Flexibility to adapt to changing priorities and provide occasional after-hours support as needed.
• Standard office environment with occasional travel for meetings.
• Must possess a valid Oklahoma Driver’s License.
• Must successfully pass a background check and drug screening.