Employment Opportunities

General Description

Responsibilities & Duties

• Develop, communicate and implement purchasing strategies, policies and processes to increase effectiveness and efficiency across the Tribal Departments
• Provide responsive purchasing support to the Tribe and Departments
• Negotiate vendor and supplier contracts that set out prices, quality standards, cost reduction targets, delivery timescales, and commercial terms and conditions
• Monitor performance against contractual standards and work with suppliers to achieve continuous improvements in costs and performance
• Manage, train, and develop a dynamic team of purchasing professionals
• Report to Executive Committee Members the measurable status of progress and corrective actions as it pertains to departments performance
• Manage material flow to ensure inventory is maintained at the optimum level to support on-time deliveries while keeping inventory holdings at appropriate levels.
• Collaborate with the Finance Department to ensure that all Purchase Orders are processed efficiently, and policies and procedures are up to date.
• Coordinate ordering of equipment and supplies via Federal, State, and Tribal rules and regulations
• Negotiate discounts, terms, and conditions with vendors to maximize savings. Approves supplies, contracts, and agreements within authority level.
• Ensures all contractual agreements are reviewed and appropriately approved.
• Ensures inventory management practices within departments are consistent with all accounting standards and procurement policies
• Maintains and manages all travel bookings
• Responsible for obtaining property and vehicle insurance policies for Tribal assets
• Tribal liaison for filing insurance claims and updating policies as needed
• Provides information as necessary for the annual tribal audit
• Perform other duties as assigned

Qualifications

• Bachelor’s degree in Business Administration, or related field; master’s degree desirable
• 5-7 years of experience in procurement or a financial field preferred.
• Working knowledge of standard procurement and contract procedures
• Proficient in accounting principles and fixed asset rules and regulations
• Experience in Abilia MIP software
• Experience in Microix
• Experience booking corporate-level travel
• Strong written and verbal communication skills.
• Analytical skills, ability to organize, prioritize, and perform multiple tasks
• Must possess a valid Oklahoma Driver’s License
• Must be able to pass a background investigation.

• Sitting or standing or walking for long periods of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking, hearing, and visual acuity.
• Travel as necessary
• Frequent lifting (up to 15 lbs)
• Occasional lifting (up to 30 lbs)