Employment Opportunities

General Description

Responsibilities & Duties

• Take notes from all Election Commission meetings with independent responsibility for securing additional information (research) as may be required from appropriate reference sources.
• Transcribes minutes in final form and is responsible for correct punctuation. Spelling, capitalization, grammar, placement and arrangement of material, including copies and attachments to be distributed to Election Commission members.
• Prepares agenda for meetings.
• Schedule monthly or special meetings for the Election Commission and is responsible for notifying the Commissioners of such meetings.
• Compose replies to inquiries by compiling information from office files and record or for subject matters.
• Set up and maintain a variety of files involving numerous subject headings and sub-headings, cross-reference files which include correspondence, reports, Publications and other office records.
• Searches files and withdraws required file material.   
• Segregates, screens, selects, and assembles files and record material for destruction or transfer to a record holding file.
• Responsible for preparing all ballots and other related materials to be used for Primary and Run-Off Elections and/or special elections.
• Compose and edits Election Commission newspaper column for the monthly newsletters
• Prepare FY Budgets and be responsible for budget modifications when required.
• Other duties as assigned.

Qualifications

• High School Diploma or OED; preferably some college/office experience.
• Knowledge of Election Commission Functions and the Election Process
• Knowledge of a body of established rules, procedures, and operations in order to perform the full range of recurring clerical assignments and resolving day to day problems.
• Knowledge of routine office equipment
• Highly Self-motivated
• Ability to make decisions, without supervision.
• Effective oral and written communication skills.
• Must have a valid Oklahoma Driver’s License. 
• Must be able to pass a background check. 

• Must be able to sit, stand, stoop, bend or kneel for long periods of time.
• Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.
• Frequent lifting (up to 15 lbs)
• Occasional lifting (up to 30 lbs)