Employment Opportunities
Health Executive Director
This position is currently open.
Public?:
Public
Division:
Health
Reports To:
Absentee Shawnee Tribal Health Authority Board of Directors
Type of Position:
Regular Full Time
Location:
Little Axe Health Center / 15951 Little Axe Dr. / Norman, OK 73026
General Description
Position will be within the Absentee Shawnee Tribal (AST) Health System, with all clinics owned and managed by the AST Health System. The incumbent is under the supervision of the AST Health Authority Board of Directors and performs the functions of strategic, financial, and operational oversight of the health programs. This position has supervisory responsibilities which include all multi-site locations (Little Axe Clinic/Shawnee Clinic/Pediatric Behavioral Health Clinic, and Resource Center as well as other supported/serviced grant programs co-located).
The Executive Director advocates for the strategic viability of the health system and plays a significant role in developing, designing, and improving the system(s) that deliver the best patient care possible. The Executive Director is expected to take charge of implementing strategic initiatives that ensure a productive and compliant workforce and satisfy patient needs while balancing compliance with Federal, State, and Tribal program requirements. The incumbent’s goal is to maintain high standards of organizational excellence by effectively carrying out the health system’s mission, including the short and long-term profitability and growth of the health programs.
The Executive Director works closely with the board of directors and tribal leadership to achieve programmatic stability and establishes budget targets to maintain good financial status while assuring high-quality patient services that is sensitive to appropriate cultural awareness as a Native American tribal health system. Identifying ways to cut cost without compromising health outcomes is crucial for this position. This is a salaried position that not eligible for overtime compensation.
Responsibilities & Duties
- Perform full range of executive level duties for oversight of the AST Health System to include financial, operational, clinical, and regulatory compliance.
- Provide governing bodies with comprehensive reports and routine updates monthly or as necessitated.
- Provide guidance and direction during formulation and implementation of strategic plans; conducts research and gathers health statistics, data, and other pertinent information related to I.H.S. healthcare, private health care delivery systems and other programs that provide health care that are necessary or constructive in reports or other memorandums to the Board of Directors.
- Prepare agenda at the direction of the Chairperson.
- Responsible for minutes and for monthly board meetings and other reporting required of the health board or Executive Committee.
- Direct and manage the overall fiscal/budget activities and exercise the necessary flexibility and management of operating funds regarding budgetary adjustments, when necessary, within the constraints of delegated authority.
- Responsible for the financial viability of the enterprise through audited oversight of compacted funds, third-party revenue, indirect cost (IDC) funding, and other related funding for health programs from the Centers for Medicare and Medicaid Service to also include grants and other related I.H.S. funding avenues.
- Coordinate closely with tribal finance ensuring reporting congruency of programmatic responsibilities.
- Provide clear accounting and fiduciary responsibilities during the Annual Financial Audit of the Health Programs with the Annual Tribal Financial Audit. Reports results of audits to Health Board, and coordinate final reports with I.H.S. and the State of Oklahoma, as appropriate.
- Maintain full compliance with the Absentee Shawnee Tribe's Administrative Manual, Federal, State, Absentee Shawnee Tribe and any of their agencies, laws, licensing and certification requirements for the health system with a business office, a laboratory department, an X-ray department, a pharmacy, health care professionals and other various employees assigned to job duties at the health system.
- Maintain reasonable assurance that employees located at health system are knowledgeable of the goals and objectives of the Tribe's Health Programs; the overall services available through the Health Programs; and the Tribe's various other programs.
- Complete assurance that such employees have the working knowledge and ability in following the appropriate methods that will allow such health care issues to be appropriately addressed.
- Prepare and submit all requested reports and/or documents which shall include but not be limited to the following: surveys, studies, budget requests, proposed budget modifications, acquisitions proposals, property management and inventories, monthly and quarterly reports, and Annual and Semi-Annual General Council Conference Reports.
- Ensure preparedness and cooperation by health system personnel for all the health system's evaluation activities; continuously meeting or exceeding the activities and specifications in the Quality Assurance Plan, as adopted, by the health system; and maintaining or exceeding any and all applicable accreditation levels that are binding on the health system, and its departments and employees assigned thereto, including AAAHC or other equivalent certification entity.
- Coordinate and interact with various disciplines, programs and employees located at the health system to ensure the effective delivery of health care services.
- Ensure informatics and other data are being collected into a viable and useful medium for analysis and discussion in decision-making for population health programs and services.
- Review and make recommendations to the Board of Directors on all grant applications related to health care.
- Responsible for preparations with health legal, self-governance, the Executive Committee, and the health board with supporting materials used in negotiations conducted between the Tribe and I.H.S. during compact negotiations.
- Responsible for the total management and direction of the personnel functions, policies and procedures that affect facility employees in achieving strategic and other business goals as well as compliance with EEOC and other personnel programs.
- Supervise and manage the provision of total maintenance and repair services for the facility, real and personal property, while complying with accrediting, statutory, and agency guidelines and requirements.
- Direct Health response as part of Tribe’s Emergency Management All Hazards Plan. Ensure resources and manpower are available to support all programmatic activities of the plan.
- Direct the overall management and organization of the Purchase Referred Care (PRC) program as established by the availability of funds and priorities, and initiate action to re-program priorities for fund expenditures through consultation with the Board of Directors, whenever existing priorities become obsolete or when deficiencies are identified.
- Responsible for directing, managing, and evaluating services, policies and practices, services quality, and execution, of all or selected allied health professions and other para professionals along with the professional staff.
- Responsible for all activities involving accreditation from the Accreditation Association for Ambulatory Health Care (AAAHC) and/or The Joint Commission (TJC) and other accrediting institutions that might survey the health facilities and/or programs.
- Perform other duties as assigned.
Education Requirements and Qualifications
Education and Qualifications
- Master's degree in a related healthcare field preferred; degrees include: Leadership or Business Administration Field, Public Health Field, Behavioral Health Field, Nursing Field, or an equivalent graduate degree program that emphasizes (a) medical provider services, (b) health care clinic or hospital administration and/or (c) a combination of business and health administration.
- Experience in lieu of Education can be considered.
- A minimum of five (5) year’s management experience in a clinical setting with supervisory responsibility over a minimum of 15 employees.
- A minimum of three (3) years’ experience is required in the following; (i) Federal and State laws and regulations concerning health care, including Medicare and Medicaid and (ii) the business aspect of effectively and efficiently operating an ambulatory health care or related clinic, including without limitation, the financial and cost accounting functions, the statistical gathering functions and all possible revenue generating functions.
- Board Certified Fellow American College of Healthcare Executives (FACHE), Medical Practice Executive (CMPE), or other similar credential(s) preferred, but not required.
- Ability to manage, plan, organize, and initiate a comprehensive quality healthcare program.
- A minimum of five (5) years of experience working in or for federal and state programs related to the health industry.
- A minimum of five (5) years of experience working with Native Americans in the area of health care.
- A minimum of five (5) years of contract and/or grant management experience and supervisory experience required.
- Experience with federal budget processes, Tribal Self-Governance projects, and the P.L. 93-638 contracting and negotiation process, including both federal and tribal budget management preferred, but not required.
- Must have in-depth knowledge of how tribes operate under Self-Governance.
- Knowledge of all Federal regulations, guidelines, and legislation related to the Indian Health Service.
- Knowledge of pertinent rules, regulations, policies, and procedures in administration that is applicable to a health program to include knowledge of CMS Conditions of Participation.
- Ability to recommend and initiate program improvements and modifications to achieve mission goals.
Knowledge, Skills, and Abilities
- Excellent verbal and written communication skills; effective management and supervisory skills that will include professional and non-professional staff.
- Excellent public relations skills, with the ability to effectively engage immediate management, Tribal elected officials, Tribal members, Native populations (with emphasis on cultural sensitivity and awareness), as well as Federal and State officials.
- Excellent problem-solving skills, including the problems inherent to a health clinic setting sensitive to Native American Cultural and Tribal issues affecting population health and state of services/access to care.
- Ability to supervise the work of others (clinical and administrative).
- Must possess demonstrated technical writing abilities and research skills.
- Must have demonstrated planning process skills and abilities, programming capabilities, and in-depth familiarity with Public Health/Tribal systems as well as successful grant and contract management skills. Should be able to construct budgets, cost analysis worksheets, and flow charts.
- Strong computer proficiency, including Microsoft 365 (Excel, PowerPoint, Word, Outlook), Adobe, and Electronic Health Records (EHR) systems.
- Must have a valid Oklahoma Driver’s License, or able to attain one.
- Must be able to pass a background check and drug test.
Physical Requirements and Working Conditions
- Must be able to sit, stand, stoop, bend or kneel for long periods of time.
- Prolonged sitting, standing, or walking; occasional bending, squatting, kneeling, and stooping; good finger dexterity and sensory perception; frequent repetitive motions; as well as talking, hearing, and visual acuity are required.
- Frequent lifting (up to 15 lbs)
- Occasional lifting (up to 30 lbs)
Native American Preference/EEO/Drug Free/Smoke Free Workplace
Posted Date:
3 weeks 1 day ago