Employment Opportunities

Administrative Assistant

This position is currently open.
Public?: 
Public
Division: 
Secretary's Office
Reports To: 
Tribal Secretary
Type of Position: 
Regular Full Time
Location: 
Absentee Shawnee Tribe / 2025 S. Gordon Cooper Dr. / Shawnee, OK 74801

General Description
The purpose of the position is to provide high-level administrative support to the Tribal Secretary by handling the day to day clerical functions of the office. Providing polite and professional assistance via phone, mail, and email making as well as directing information requests to the appropriate correspondence or department.

Responsibilities
  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and ordering supplies.
  • Preparation activities for General Council and Executive Committee meetings
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Completes travel arrangements and reconciliations for the Secretary’s Office.
  • Screening phone calls and routing callers to the appropriate party.
Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Manages and maintains schedule for the Secretary’s Conference Room.
  • Communicates with media on needs for public relations activities inclusive of storylines, photo opportunities, etc.
  • Creates and implements community related activities for presentations, mail-outs and other related informational needs.
  • Prepare reports, memos, letters and other documents, using word processing, spreadsheets, database, or presentation software
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
  • Open, sort, and distribute incoming correspondence and email
  • Other duties as assigned by the Tribal Secretary

Education Requirements and Qualifications
  • Associates Degree (preferred) and a minimum of two years of professional or technical administrative experience in business or public administration or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education.
  • Must possess excellent written and verbal communication skills.
  • Must have excellent computer skills.
  • Must adhere to Absentee Shawnee Tribe Personnel Policies and Drug and Alcohol Policies
  • Must have a valid Oklahoma Driver’s License. 
  • Must be able to pass a drug test for pre-employment for the Tribe.
  • Must be able to pass a background check. 
Working Conditions Physical Requirements
  • Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.
  • Willing to travel.
  • Frequent lifting (up to 15 lbs)
  • Occasional lifting (up to 30 lbs)
The Absentee Shawnee Tribe of Oklahoma (AST) is committed to Equal Employment without regard to race, religion, color, gender, national origin, age, disability, or sexual orientation. However, in accordance with the Indian Preference Act (Title 25 U.S. Code 472 and 473) preference in filling vacancies are given to qualified Indian candidates. AST will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and its amendments.
Native American Preference/EEO/Drug Free/Smoke Free Workplace
Posted Date: 
9 months 3 weeks ago
Closing Date: 
Monday, July 10, 2023


Tribal Preference/Native American Preference/EEO/Smoke Free/Drug Free Workplace
Indian preference applies to all positions, but all resumes will be accepted.

Apply for This Job
Forward Completed Absentee Shawnee Tribe applications with resume to:
Absentee Shawnee Tribe
Human Resources Department
2025 South Gordon Cooper Dr.
Shawnee, OK 74801
Fax: 405-273-2710
Email: HR@astribe.com
Resources