Employment Opportunities

General Description

Responsibilities & Duties

• Operate basic office equipment including, but not limited to, fax machine, copier, and multi-line phone.
• Answer all incoming calls and handle caller’s inquiries, re-direct calls to appropriate staff members, take adequate messages when required, and maintain accurate call log. 
• Pick-up and deliver mail, stuff, seal, and label all outgoing mail, open and date stamp all general correspondence, maintain the general filing system and file all correspondence.
• Maintain an adequate inventory of office supplies, and order office supplies when needed.
• Coordinate the repair and maintenance of office equipment.
• Run work related errands as requested and assist the ECM Director and other staff as requested.
• Filing and record keeping of departmental documents
• Basic knowledge of digital copying processes and file transfers
• Support departmental staff by providing guidance on procedures, tracking progress, and reinforcing workflow expectations.

• Track departmental project timelines, monitor staff compliance with established workflows and procedures, and provide ongoing support to ensure task completion and adherence to department standards
• Provide administrative support to the ECM Director, including scheduling meetings, assisting with communications, and helping coordinate departmental activities.
• Support the department’s digital transformation efforts through Laserfiche document management, staff training assistance, and process optimization support.
• Must adhere to Absentee Shawnee Tribe Personnel Policies and Drug and Alcohol Policies.
• Other duties as assigned.

Qualifications

• Associate’s degree in Information Technology, Computer Science, Business Administration, or a related field preferred.
• Laserfiche Gold Certification Preferred
• Excellent Oral and Written skills
• Must be able to pass a drug test for pre-employment for the Tribe
• Must have a valid Oklahoma Driver’s License. 
• Must be able to pass a background check. 

• Proficient in Laserfiche document management, including folder organization, search functions, tagging, and metadata.
• Able to support staff with digital workflows, document retrieval, and form design.

• Strong attention to detail when organizing digital records.
• Able to explain simple tasks clearly to other staff members.
• Comfortable following digital procedures and documenting steps.
• Willingness to learn new Laserfiche features, such as tagging, routing, and metadata use.

• Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.
• Willing to travel.
• Frequent lifting (up to 15 lbs)
• Occasional lifting (up to 30 lbs)