Employment Opportunities

General Description

Responsibilities & Duties

• Provide administrative support to the Language & Culture Department Director and staff
• Prepare, format, and maintain correspondence, reports, meeting minutes, and official records
• Schedule meetings, classes, cultural activities, and community events; coordinate logistics
• Serve as front-line contact for the department, responding to phone calls, emails, and visitors
• Maintain organized filing systems for language materials, program records, and cultural documentation
• Assist with purchasing, invoicing, travel arrangements, and reimbursement processing
• Track departmental budgets, expenditures, and assist with basic financial reporting
• Assist with enrollment, attendance tracking, and record-keeping for language classes and cultural programs
• Coordinate office supplies, educational materials, and cultural resources
• Support community outreach efforts, workshops, and cultural events
• Maintain office equipment, supplies, and materials related to language and cultural programs
• Maintain organized digital and physical filing systems, including cultural and language materials
• Support coordination of contractors, language teachers, speakers, and cultural consultants
• Support the protection of culturally sensitive and restricted information
• Maintain confidentiality of sensitive cultural, linguistic, and community information
• Must adhere to Absentee Shawnee Tribe Personnel Policies and Drug and Alcohol Policies
• Perform other duties as assigned

Qualifications

• High school diploma or GED required
• Associate’s degree in business administration, tribal administration, or related field preferred
• Two (2) to four (4) years of administrative or office support experience
• Experience working in a tribal government, education, nonprofit, or cultural program preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to work respectfully with elders, fluent speakers, and community members
• Ability to manage multiple priorities independently
• Understanding of or willingness to learn tribal cultural values and protocols
• Commitment to language revitalization and cultural preservation
• Ability to handle confidential and culturally sensitive information
• Must be able to pass a drug test for pre-employment for the Tribe
• Must have a valid Oklahoma Driver’s License. 
• Must be able to pass a background check. 

• Must be able to sit, stand, stoop, bend or kneel for long periods of time.
• Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.
• Frequent lifting (up to 15 lbs)
• Occasional lifting (up to 30 lbs)