Employment Opportunities

Health Information Specialist

This position is currently open.
Public?: 
Public
Division: 
Health
Reports To: 
HIM Director/Privacy Officer
Type of Position: 
Regular Full Time
Location: 
AST Shawnee Clinic / 2029 S. Gordon Cooper Dr. / Shawnee, OK 74801

General Description
This position is located at the Shawnee Clinic. The Shawnee Clinic is an outpatient multi-disciplinary clinic established and managed by the Absentee Shawnee Tribe of Oklahoma to serve Native Americans. The primary responsibility of this position is scanning and indexing of medical data for clinic patients into the electronic health record. Organizes and check medical records for completeness, accuracy, and compliance with regulatory requirements.

Duties and Responsibilities
  • Responsible for scanning and indexing of incoming patient reports in EHR.
  • Utilizes current list of titles for scanned documents as updated by Lead HIM Specialist.
  • Records daily statistical report for scanning, submits, telephone calls, and patient encounters.
  • Conducts daily clinic rounds twice a day to retrieve incoming documents for scanning.
  • Monitors and scans from the Contract Health shared folder.
  • Maintains daily mail log and fax log.
  • Responsible for answering incoming telephone calls for the HIM SC Office.
  • Safeguards confidentiality of the medical charts/records and complies with all local, state, and federal laws pertaining to medical records.
  • Assures compliance with all HIPAA regulations concerning use, retrieval, storage, and sharing of medical records.
  • Reviews/audits medical charts/records for accuracy and completeness.
  • Participates as a team member with Clinic staff and Contract Health staff.
  • Performs all release of information requests following HIPAA regulations and compliance with local, state, and federal laws.
  • Monitor and records discrepancies from records review and returns forms to providers for correction.
  • Compiles and retrieves medical records data for audits and performance improvement studies, research, patient care evaluations activities, reports, and Health Center compliance.
  • Other duties assigned.

Education Requirements
Native American Preference/EEO/Drug Free Workplace
  • Required: High School diploma or GED and minimum of four HIM classes.
  • 2 years of experience in patient registration, scheduling, and medical data entry, or medical records.
  • One year in an actual outpatient setting is preferred.
  • Certification or pending certification in medical terminology.
  • Computer literacy required (Window operating systems (Microsoft Word, Excel).
  • Display a positive attitude as well as professional, polite, considerate and courteous conduct and treatment of others in the course of duties.
  • Maintain acceptable levels of attendance and punctuality as specified in trial and departmental policies.
  • Able to demonstrate good oral and written communication skills as well as analytical thinking.
  • Must be able to pass a criminal background check and drug screen.
  • Must have valid Oklahoma’s driver’s license.
  • Must be able to keep information confidential.
Posted Date: 
6 years 9 months ago
Closing Date: 
Sunday, July 22, 2018


Tribal Preference/Native American Preference/EEO/Smoke Free/Drug Free Workplace
Indian preference applies to all positions, but all resumes will be accepted.

Apply for This Job
Forward Completed Absentee Shawnee Tribe applications with resume to:
Absentee Shawnee Tribe
Human Resources Department
2025 South Gordon Cooper Dr.
Shawnee, OK 74801
Fax: 405-273-2710
Email: HR@astribe.com
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