Employment Opportunities

General Description

Responsibilities & Duties

• Responsible for verifying eligibility for enrollment into the Absentee Shawnee Tribe of Oklahoma based on membership of parent(s)/grandparent(s) and ancestors.
• Responsible for verifying incoming enrollment applications are complete; corresponds with applicant to complete the application if needed.
• Corresponds with other Tribes in the event an applicant possesses other Tribal blood, ensuring applicants are not dually enrolled.
• Maintains & Updates Tribal membership rolls in Progeny database.
• Prepares and mails enrollment packets to new enrolled members.
• Processes and issues CDIB cards to tribal members.
• Assists Director in preparing resolutions for Executive Committee Meetings to enroll, relinquish or deny memberships for the Absentee Shawnee Tribe.
• Attend Executive Committee Meetings to explain or help answer any questions regarding Enrollment resolutions in the event the Enrollment Director cannot be present. 
• Assists members in researching ancestors.
• Correspond daily with other Tribes and various entities verifying membership and requesting dual enrollment verifications.
• Performs extensive family research, verifying lineage and blood quantum for each family.
• Responsible for the oversight in preserving all tribal resolutions, ordinances and minutes for posterity.
• Responsible for safeguarding the confidentiality of the Absentee Shawnee Tribal Roll.
• Maintain professional standards in all matters and strict department security, confidentiality, and quality.
• Participate in and attend tribal meetings or trainings as required.
• Notify Enrollment Director of incorrect blood quantum found during research, present research for corrections.
• Assist the Enrollment Director to implement and maintain records retention plan for AST Roll and files.
• Assist the Enrollment Director to write and implement Policy and Procedure manual for department.
• Adhere to all Tribal Policies and Procedures as set forth in the current and future Administration manual, Tribal Constitution, Membership Ordinance, and Enrollment Policy and Procedure manual.
• Other duties as assigned by Enrollment Director.

Qualifications

• High School Diploma or GED
• 2+ Years experience in office setting
• Must be dependable, punctual and flexible
• Must have good spelling, typing and computer skills
• Must have excellent verbal and written communication skills
• Must have excellent Microsoft Office skills, Laserfiche and Progeny experience is a plus
• Must have ability to relate and work well with co-workers, tribal members, and the general public
• Must have ability to maintain files and utilize office procedures
• Must have a valid Oklahoma Driver’s License. 
• Must be able to pass a background check. 

• Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.
• Frequent lifting (up to 15 lbs)
• Occasional lifting (up to 30 lbs)