Employment Opportunities

General Description

Responsibilities & Duties

• Assists sections of grant proposals such as budget narratives, personnel and description sections. Edits proposals. Creates and/or gathers supporting material for grant proposals such as job descriptions, resumes, maps, organizational charts, bibliographies, tables of contents and forms.
• Researches, analyzes, compiles and presents complex data from a variety of sources in order to communicate and reinforce difficult concepts and to communicate large amounts of quantifiable data for grant proposals. Ability to present data in a variety of formats such as graphs, maps, charts, illustrations, tables, diagrams, flow charts, plain text and other formats as needed.
• Assists in the coordination of the preparation of grant applications for state, federal, public and private funding agencies, by providing a variety of administrative support activities to ensure the proposal requirements are met in a timely manner.
• Prepares and submits various deliverables in accordance with applicable deadlines.
• Assists with organization of activities related to compliance reviews and monitoring visits from regulatory agencies, accrediting organizations and funding bodies.
• Coordinates workflow and deliverables with office staff, program staff, leadership and stakeholders in order to develop grant applications and support the ongoing implementation of grant programming.
• Researches funding sources and disseminates information on funding opportunities to other grant staff.
• Serve as the primary contact for sub‐grantees with grant related inquires.
• Respond to sub‐grantee needs associated with grant compliance and reporting requirements.
• Review sub‐grantee reports for completeness, accuracy, and compliance with requirements.
• Plan and conduct performance reviews of sub‐grantees.
• Perform all other duties as assigned.

• Assists with budgets that are included in grant applications and grant reports.
• Assists in the development and ongoing maintenance of a system to track and report grant performance measures to funding bodies, leadership, or other parties as directed.
• Oversees and ensures that data is entered timely and correctly in the identified grant database and or grant management system.
• Prepares, documents, and analyzes financial reports to ensure compliance with funding agencies and AST policies.
• Conducts data collection and data entry across various data sources to support the evaluation of existing grants and/or potential grant opportunities.
• Maintains the necessary records, files, reports, databases and resource material pertinent to grants office activities to ensure effective Grants Office operation and compliance with federal, state and local regulations.

• Assist with improving the way staff capture, access, and use grant making information to enhance programmatic and operational decision‐making, produce accurate reports of grant making results, enhance grantee/grant seeker relationships, and enable learning; enhance supporting systems and tools.

• Project management experience, particularly with large scale projects
• Data management experience, familiarity with data systems and business processes
• Financial or business analysis skills
• Experience managing large scale projects
• Well‐developed facilitation and teaching skills
• Exceptional communication skills
• Natural curiosity for problem solving
• Proficiency in Microsoft Office Suite, especially with Excel
• Experience with complex database systems, experience with AmpliFund.
• Ability to multitask and work independently and collaboratively to meet weekly, monthly, and quarterly deadlines
• Professional, flexible, and a can‐do attitude.

Qualifications

• Bachelor’s Degree in English, Journalism, Political Science or Public Administration required.
• Master’s Degree Preferred.
• A minimum of 5 years of experience of technical writing, budgeting and computer skills.
• Demonstrated competence in successful grant writing or other successful writing and an understanding of technical and financial requirements for large grants.
• Demonstrated experience with Grants.gov and grant management software.
• Demonstrated experience in the management of grants after receipt, both related to completion of deliverables and maintenance of budgets.
• Effective oral and written communication skills.
• Must have a valid Oklahoma Driver’s License. 
• Must be able to pass a background check. 

• Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.
• Frequent lifting (up to 15 lbs)
• Occasional lifting (up to 30 lbs