Employment Opportunities

Health Information Specialist

This position has been filled.
Reports To: 
HIM Director/Privacy Officer
Type of Position: 
Regular Full Time
Little Axe Health Center / 15951 Little Axe Dr. / Norman, OK 73026
General Description
This position is primarily located at the Shawnee Health Clinic, Shawnee, Oklahoma. The Shawnee Health Clinic is an outpatient multi-disciplinary clinic established and managed by the Absentee Shawnee Tribe of Oklahoma to serve Native Americans. The primary responsibility of this position is scanning and indexing of medical data for clinic patients into the electronic health record. Organizes and check medical records for completeness, accuracy, and compliance with regulatory requirements.
Duties and Responsibilities
  • Responsible for scanning and indexing of incoming patient reports in EHR.
  • Maintains current list of titles for scanned documents.
  • Develops monthly statistical report for scanning.
  • Conducts daily clinic rounds to retrieve incoming documents for scanning.
  • Weekly tracking of documents needing signatures.
  • Maintains daily mail log and fax log.
  • Updates HIM Office Procedures Book as needed.
  • Safeguards confidentiality of the medical charts/records and complies with all local, state, and federal laws pertaining to medical records.
  • Assures compliance with all HIPAA regulations concerning use, retrieval, storage, and sharing of medical records.
  • Reviews/audits medical charts/records for accuracy and completeness.
  • Participates as a team member with Clinic staff and Contract Health staff.
  • Performs all release of information requests following HIPAA regulations and compliance with local, state, and federal laws.
  • Monitor and records discrepancies from records review and returns forms to providers for correction.
  • Compiles and retrieves medical records data for audits and performance improvement studies, research, patient care evaluations activities, reports, and Health Center compliance.
  • Other duties assigned.
Education Requirements
  • Required: High School diploma or GED and minimum of four HIM classes. Prefer HIM Associates Degree.
  • 2 years of experience in patient registration, scheduling, and medical data entry, or medical records.
  • One year in an actual outpatient setting is preferred.
  • Certification or pending certification in medical terminology and coding.
  • Computer literacy required (Window operating systems (Microsoft Word, Excel).
  • Display a positive attitude as well as professional, polite, considerate and courteous conduct and treatment of others in the course of duties.
  • Maintain acceptable levels of attendance and punctuality as specified in trial and departmental policies.
  • Able to demonstrate good oral and written communication skills as well as analytical thinking.
  • Must be able to pass a criminal background check and drug screen.
  • Must have valid Oklahoma’s driver’s license.
  • Must be able to keep information confidential.
Physical Requirements and Working Conditions
  • Must be able to sit, stand, stoop, bend or kneel for long periods of time.
  • Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.
  • Frequent lifting (up to 15 lbs)
  • Occasional lifting (up to 30 lbs)
Native American Preference/EOE/Drug Free Workplace/Smoke Free Workplace
Posted Date: 
2 months 3 days ago