Employment Opportunities

The purpose of the position is to provide high-level administrative and clerical support to the Maintenance department by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and overseeing housekeeping.

• Manage and maintain Director’s schedule and correspondence with other departments as requested.
• Manages the Maintenance Department’s ticket requests to ensure completion.
• Communicates with department staff members to facilitate and complete ticket request needs.
• Fields telephone calls, receiving and directing visitors for the department.  
• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, microx, spreadsheets, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Open, sort, and distribute incoming correspondence, including faxes and email
• Prepare responses to correspondence containing routine inquires
• Perform general office duties such as ordering supplies and maintaining records
• Traveling, on occasion, with and/for the Director to various meetings
• Other duties as assigned by the Maintenance Director

• High School Graduate or GED equivalent 
• Minimum of one year of professional or technical administrative experience in business or public administration or an equivalent combination of education and experience.
• Must possess excellent written and verbal communication skills. 
• Must have excellent computer skills.
• Must have a valid Oklahoma Driver’s License

• Have good physical strength and stamina; 
• Be independent, responsible and self-disciplined; 
• Ability to lift 50lbs. 
• Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.

The Absentee Shawnee Tribe of Oklahoma (AST) is committed to Equal Employment without regard to race, religion, color, gender, national origin, age, disability, or sexual orientation. However, in accordance with the Indian Preference Act (Title 25 U.S. Code 472 and 473) preference in filling vacancies are given to qualified Indian candidates. AST will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and its amendments.

Native American Preference/EEO/Drug Free/Smoke Free Workplace