Lead Health Information Specialist

This position has been filled.





Reports To: 

HIM Director/Privacy Officer

Type of Position: 

Regular Full Time


AST Shawnee Clinic / 2029 S. Gordon Cooper Dr. / Shawnee, OK 74801

General Description

This position is primarily located at the Shawnee Clinic, Shawnee, Oklahoma. The Shawnee Health Clinic is an outpatient multi-disciplinary clinic established and managed by the Absentee Shawnee Tribe of Oklahoma to serve Native Americans and Non-Natives. The primary responsibility of this position is to provide HIM guidance and support to the HIM staff in order to complete daily HIM scanning, indexing, release of information requests, and auditing of patient documents.  Also, provides backup coverage as needed.

Duties and Responsibilities

  • Provides supervision of the Shawnee Clinic HIM Specialist.
  • Assists and represents the HIM Director when designated.
  • Maintains current list of titles for scanned documents.
  • Reviews monthly statistical report for scanning at Shawnee Clinic and Little Axe Clinic.
  • Monitors daily clinic rounds to retrieve incoming documents for scanning.
  • Reviews tracking of Shawnee Clinic documents needing signatures monthly.
  • Monitors daily mail log and fax log at Shawnee Clinic.
  • Assists with HIM Office Procedures Book as needed.
  • Responsible for Shawnee and Little Axe Release of Information billing on a monthly basis and assigns monthly collection calls.
  • Safeguards confidentiality of the medical charts/records and complies with all local, state, and federal laws pertaining to medical records.
  • Assures compliance with all HIPAA regulations concerning use, retrieval, storage, and sharing of medical records.
  • Audits Shawnee Clinic daily patient scanned documents.
  • Participates as a team member with Clinic staff and Contract Health staff.
  • Audits all release of information requests following HIPAA regulations and compliance with local, state, and federal laws.
  • Compiles and retrieves medical records data for audits and performance improvement studies, research, patient care evaluations activities, reports, and Health Center compliance.
  • Other duties as assigned.

Education Requirements

Native American Preference/EEO/Drug Free Workplace
  • Required: High School diploma or GED and Associates Degree in Health Information Technology.
  • 4 years of experience in patient registration, medical data entry, or medical records.
  • One year in an actual outpatient setting is preferred.
  • Certification or pending certification for RHIT preferred.
  • Computer literacy required (Window operating systems (Microsoft Word, Excel).
  • Display a positive attitude as well as professional, polite, considerate and courteous conduct and treatment of others in the course of duties.
  • Maintain acceptable levels of attendance and punctuality as specified in trial and departmental policies.
  • Able to demonstrate good oral and written communication skills as well as analytical thinking.
  • Must be able to pass a criminal background check and drug screen.
  • Must have valid Oklahoma’s driver’s license.
  • Must be able to keep information confidential.

Posted Date: 

3 months 4 weeks ago